Our Client is a dynamic and growing full-service law firm seeking a polished, experienced Executive Administrative Assistant to provide high-level support to the Partner of our Matrimonial Law Practice in our Brooklyn office. This is an excellent opportunity for a proactive, detail-oriented professional with strong organizational and communication skills who thrives in a fast-paced legal or corporate environment.
Key Responsibilities:
Provide comprehensive executive-level support to the Partner, including heavy calendar management, scheduling, and coordination of internal and external meetings.
Manage all email and phone correspondence on behalf of the Partner, prioritizing communications and ensuring timely responses.
Prepare and edit legal and non-legal documents, including correspondence, presentations, reports, and confidential materials.
Track deadlines, court appearances, and other critical dates with precision.
Handle travel arrangements, expense reporting, and event planning.
Serve as a liaison between the Partner and clients, staff, and other attorneys; ensure prompt follow-up and professional client service.
Maintain and organize case files and confidential documents, both physical and electronic.
Assist with time entry, billing, and document management using legal practice software or firm systems.
Perform general administrative duties including copying, scanning, and managing office supplies for the Partner’s needs.
Support the Partner in ad hoc projects, including preparation for client meetings, court filings, or presentations.
Skills & Qualifications:
5+ years of executive assistant experience, preferably supporting a C-level executive or senior partner.
Prior experience in a law firm or legal environment is preferred but not required.
Exceptional organizational and multitasking skills with a strong attention to detail.
Ability to handle confidential information with discretion and professionalism.
Strong verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with legal software such as ProLaw or document management systems is a plus.
Professional demeanor with excellent interpersonal skills and the ability to work with all levels of staff and clients.
Self-starter with a proactive mindset and the ability to anticipate needs before they arise.
High level of reliability, accountability, and discretion.
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